Processized Enquiries

For agencies from $1M in revenue

Serve more clients with
the team you already have.

We build the one system your agency runs on.

  • Your team and your clients work in one place.It replaces your PM tool, and it chases the sign-offs for you.
  • AI does the work you’d otherwise hire for.AI Maker makes the first version, AI QA checks the last one (without slop).
  • You know who is doing what, and what each client earns you.Utilization per person and margin per client, fresh every morning.
Make an enquiry If it’s a fit, we talk.
People AI Automations Data
Kosmos, the Greek word for order.

ElliotDigital, London

Email and SMS marketing agency
“Nothing he can’t do.”
Elliot Scott, founder
Elliot Scott
30%
of the team’s working time removed, at minimum
+4
brands of room on today’s team
2.5×
the gross margin, on the same payroll
½
the time to produce a deliverable
$0.10
API cost per AI first draft

What changes

Your agency runs on Slack and messy tools.
First it costs time. Then money. Then you.

Today On one system
Time Nobody can tell you where the time went. You pay for every hour, and every hire is still a guess.
  • Time trackingOn the job itself, not on a timesheet.
  • Monday reportHours per person and per client, in Slack.
  • Ops dashboardMargin per client, utilization per person, room for more clients: all in one view, fresh every morning. You decide on data, not on a guess.
Money Everyone is flat out, and you still can’t afford to hire. More work on fewer clients.
A margin too thin for one more salary.
  • AI MakerMakes the first version of copy, design and more, and learns.
  • HandoffsWork moves to the next person by itself.
  • Slack captureOne emoji turns a request into a task.
You You check every piece. You chase every sign-off. You move the calendar again.
On Monday it starts over.
  • AI QATypos and broken links are caught before you look.
  • Client portalClients see where their work stands, without asking.
  • RemindersGo to the client after two working days, then before the deadline.
The star marks the work AI does.

These are examples of the core features, not the limit.
We solve problems as we go. No problem is unsolvable. No tech is unbuildable.

Time back is capacity. Capacity is clients. Clients are margin.

An agency with 20 clients at $5,000 a month
Time 30% of the team’s hours freed, at minimum
Capacity +43% more work the same team can carry
Clients +8 more clients, with the same team
Margin $480k more margin a year, on the same payroll

How it works

Your tools feed it. One system holds the intelligence. You act where you already work.

Inputs · data
SlackGmailGoogle MeetGoogle CalendarFigmaGoogle DriveKlaviyoShopifyStripe
…and anything with an API
System · intelligence
Rules
AIAutomationsPeopleData
tailored
for each
userlearns
from use
UI · action
Notion where everyone works
Claude talk to it like a person
Agents do work for you
Slack what finds you
Reporting the numbers
See how it works in detailLess detail
Inputs · data
all your sources, everything that flows in
TalkSlackGmailGoogle Meet
PlanGoogle CalendarCalendly
MakeFigmaCanvaFrame.io
StoreGoogle DriveDropbox
MarketKlaviyoShopifyHubSpot
MeasureTriple WhaleHyrosGA4
AdminStripeCharlieHR
AIClaudeChatGPTGemini
…and anything with an API
System · intelligence
organizes it all for you, the way your business works
Rules?How your business worksAnyone can build an AI system. What makes it worth having are the rules that tell the AI what’s relevant: the structure of your data, your DNA, know-how, IP and values. With them, the output is great. Without them, it’s slop.
for the agency · each area · each client · each person?The same three things at every levelThe DNA is the common denominator: what’s always true. It updates itself and stays distilled.The Daily Pulse is a daily log that never ends. Want to know what happened in marketing on 13 September? The calls and the campaign that shipped are there.The Work Streams are the live initiatives and projects.
AIAutomationsPeopleData
tailored for each user?Tailored for each userEach person gets what they need, the way they want it. The owner, a project manager and a designer read the same day differently.
learns from every use?It learns from every useWhat the team approves, changes or moves updates the system. It gets better while it’s used.
UI · action
where you see the work and act
Notion?Notion, by defaultIf your team lives in ClickUp, the system works there.
where everyone works, and where the data lives
clientspeopledeliverablesbriefsmeetingstime sessionsclient portals…any view the team needs
Claude?For the specific asksEveryone works differently, so you just ask it.
talk to the system as you would to a person
ask about a clientbrief the next two weeksexplain a numberdraft a client update…anything you would ask a colleague
Agents?AI comes lastOn shaky foundations, AI automates work that shouldn’t exist. It comes last, on top of the rules.
AI that does work for people
AI Maker: the first draftAI QA: the last checkrevision causesbrief creator, next…any work a person repeats
Slack
what finds you
approval chasingapproved and live pingsMonday digesttimer remindersidea to task…any nudge, any channel
Reporting
the numbers, nightly
margin per clientutilizationcapacityrework pricedmonthly ops report…any number the data holds
The method(Processizing)CentralizeMeasureAutomateReplace (AI)

Method(Processizing)

Most agencies jump straight to AI, and that’s why it doesn’t stick. There’s nothing underneath it.

  1. 1. Centralize
    Every client, job and hour in one system, each client with its own portal. What isn’t centralized can’t be measured.
  2. 2. Measure
    Hours per deliverable and margin per client, refreshed every night, even when nobody tracks their time. What isn’t measured can’t be improved.
  3. 3. Automate
    Handoffs, approval reminders and weekly reports run by themselves, from one person to the next.
  4. 4. Replace (AI)
    A first draft the moment the brief is approved, in that client’s voice. Every finished piece proofread before a human sees it.

Terms

Who we take on
Marketing and creative agencies, and in-house marketing teams at D2C brands, from around $1M in revenue. A small number at a time.
Installation
Six to eight weeks. We map your operations, build the system and move your team onto it.
Partnership
After that we stay on as your systems partner and keep improving how the business runs.
Hourly billing
None. We promise outcomes and outputs, and we don’t count hours.
What we need
A founder who decides, a team that moves onto one system, and feedback within a day.
Not for
Anyone who wants a Notion freelancer or a template. We’re the wrong firm for that.

References

“Simon is hands down the best operations pro I’ve worked with. His ability to combine clear client communication with a deep understanding of systems is rare.”
Romans Ivanovs · Co-founder, Big Growth Group
“Automation and centralization have saved us countless hours every week.”
Oliver Marshall · Founder, Leadify.ai

Partners

Simon Sosulski
Simon Sosulski
Founder
“I make your business as efficient as possible so you can focus on growing it.”
Max Wesener
Partner

Between us, systems for 40+ companies: agencies, funded startups, VC firms and a construction firm.

The people who design your system also build it and answer for it. There’s no account manager in between.

Enquiries

Reach out to us

We reply within two working days. If it’s a fit, we talk. We use what you send only to reply to you.